Recording Vaccinations
Record new vaccination encounters, update existing records, and handle historical or overseas vaccinations
Light enables healthcare providers to record vaccination encounters directly to AIR, including new vaccinations, historical records, and overseas vaccinations.
Key Features
- Automatic vaccine filtering — only vaccines valid for the selected date are shown
- Dynamic required fields — batch and route fields become mandatory based on the selected vaccine
- Accept and confirm workflow — review and resubmit pended encounters
- Provider details auto-filled — provider numbers included from site configuration
Recording Functions
Recording Encounters
Record a new vaccination encounter to AIR
Selecting Vaccine Codes
How vaccine selection and date-based filtering works
Required Fields
Which fields are required and when
Historical Vaccinations
Submit vaccinations administered in the past
Overseas Vaccinations
Record vaccinations administered outside Australia
Accept and Confirm
Handle pending encounters and resubmit with confirmation
Updating Encounters
Edit existing editable vaccination records
Field Reference
| Field | Required | Notes |
|---|---|---|
| Date of Service | Always | Today or past date |
| Vaccine Code | Always | Auto-filtered by date |
| Dose | Always | Dose number in series |
| Batch | Conditional | Required for certain vaccines |
| Route of Administration | Conditional | Required for certain vaccines |
| Funding Type | Optional | NIP, Private, etc. |
| Administered Overseas | Optional | Toggle to enable country selection |
| School ID | Optional | For school programs |
| Antenatal Indicator | Optional | If administered during pregnancy |
Troubleshooting
- Submission Errors
- Error Reference
- Contact the Light Support Team